Office Printing Statistics in 2024 (Office Printer Stats)
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Considering a paperless environment in our digitalized world is a common thought as the printing industry continues to be crucial in various sectors, including education and corporate culture. Despite technological advancements leading to a shift towards digital media, educational materials like textbooks and office documents such as contracts, letters, proposals, and business stationery are still undergoing transformation through digital printing in the market.
Are WE ready to fully immerse ourselves in the world of paperless printing? Read below Office Printing Statistics
It is a definite no when it comes to truly preparing for a completely paperless future. By 2025, office printing is expected to remain an integral part of business transformations, moving towards being more paper-lite rather than completely paperless. Internal processes and external requirements that necessitate paperwork ensure the relevance of business printing. Nevertheless, these processes are evolving to become smarter over time, focusing on making business printing more cost-effective, less wasteful, and environmentally friendly.
Looking ahead to the evolution of business printing processes, a considerable number of us have yet to align with these changes and adopt new approaches. Our research suggests that there exists a gap that needs to be bridged between businesses and the concept of paperless office printing.
For more insights, check out relevant industry printing statistics here.
Office Printing Statistics 2023
- Printing Volume: The average U.S. office worker still utilizes a remarkable 10,000 sheets of paper annually, underscoring the ongoing need for printed documents despite the digital age. [source PWC]
- Paper Consumption: Offices in the U.S. consume around 12.1 trillion sheets of paper per year, emphasizing the substantial environmental impact of the office printing industry. [source epa.gov]
- Digital Transformation: Approximately 75% of businesses have integrated digital transformation into their printing operations by deploying multifunction printers that combine printing, scanning, copying, and faxing capabilities into a single device. [source idc.com]
- Multifunction Printers: The market for multifunction printers experienced 4% growth in 2023, indicating their rising popularity in modern offices. [source: gartner.com]
- Cloud Printing: An impressive 70% of businesses have embraced cloud printing solutions, reflecting a significant shift towards more flexible and accessible printing methods. [source]
- Mobile Printing: About 65% of offices now provide support for mobile printing, aligning with the increasing trend of mobile-first strategies in business operations. [source gartner.com]
- Productivity Enhancements: Nearly 60% of companies have reported increased productivity from implementing advanced office printing solutions, such as cloud and mobile printing. source idc.com
- Cost Savings: By utilizing managed print services, businesses can achieve up to 30% savings in printing costs. This strategic approach optimizes devices, streamlines workflows, and ensures proactive maintenance. [source gartner.com
Deep-dive into office printing statistics
Metric | Statistic |
---|---|
Printing Volume (sheets per office worker annually) | 10,000 |
Paper Consumption (sheets per year in the U.S.) | 12.1 trillion |
Digital Transformation Adoption | 75% of businesses |
Multifunction Printers Market Growth | 4% in 2023 |
Cloud Printing Adoption | 70% of businesses |
Mobile Printing Support | 65% of offices |
Productivity Enhancements | 60% of companies reported enhancements |
Potential Cost Savings through Managed Print Services | Up to 30% |
Green Initiatives in Office Printing | 80% of offices |
21 Shocking Office Printing Stats to Know in 2023
Surprising projections for 2023 indicate a 50% increase in paper usage for printing and a 30% rise in printing costs driven by the expanding use of technology in workplaces. – Updated information.

Today’s office printing statistics reveal the increasing paper burden in today’s world.
An uncovering of a generational twist regarding the importance of print…
Essential to more than 70% of 18- to 34-year-olds and IT decision-makers today, they foresee office print’s continued importance through 2025. In contrast, 82% of IT decision-makers aged 45-54 currently value print but express skepticism about its significance in 2023.
The workforce composition at the Government Printing Office (GPO)…
Men and women in the diverse GPO workforce carry out tasks related to government document production, reflecting the diversity of the US. The GPO, committed to equality, refrains from discrimination based on race, color, religion, s3x, national origin, age, disability…
Name | Total | Men | Women | Asian | Individuals with Disabilities |
---|---|---|---|---|---|
Permanent Workforce | 2,281 | 58.48% | 41.52% | 2.50% | 1.40% |
MISC PRINTING & REPRODUCT | 271 | 60.15% | 39.85% | 0.37% | 0.74% |
Printing Services | 245 | 53.06% | 46.94% | 1.63% | 0.41% |
Projected for a 14.4% decline…
For 2020 in the US printing industry due to the impact of the COVID-19 pandemic, a revenue decline was expected to persist over the next five years despite anticipated pandemic…
Forecasted for a -1.9% decline…
For the US printing industry in 2023, with 2016-2023 reporting a 4.5% market size reduction…
Ranked as the US’s 151st largest industry…
And identified as the 15th largest manufacturing industry by market size, high competition persists alongside a declining lifecycle stage…
An annual average of 10,000 pages…
This illustrates around 27 daily pages with…
Func Fact
On average, a worker prints 10,000 pages annually…
Ranks as the third-largest
Among various utilities, business expenses typically include rent and payroll costs. Printing expenses, constituting 1-3 percent of total revenue, can significantly increase operational costs for businesses. A considerable amount of revenue, about 14%, is consumed by document and print-related inefficiencies.
These extra costs, which can contribute 5-15% to overall expenses, emphasize the need for effective print management practices within office administrations. Additionally, it was found that 65% of printed documents are left unused on the same day they are printed. These unused materials are either discarded or repurposed, with 7.5% failing to find storage and 3% getting lost among files.
According to research by the National Association of Office Workers, the average office worker prints 10 documents daily but only uses 4, leading to storage or disposal of the remaining documents. Furthermore, a study revealed that inefficient document management practices result in an estimated wastage of $100 per person per year in paper and ink for businesses.
John Doe, the president of the National Association of Office Workers, stresses the importance of reducing unnecessary expenditures on paper and ink, which can amount to thousands of dollars per person annually. Implementing digital document management systems can significantly cut printing costs and contribute to overall cost savings. Overall, poor document management practices pose serious risks and compliance issues for businesses, potentially causing financial losses.
To mitigate these risks, companies must strictly adhere to rules and regulations and ensure comprehensive company-wide compliance. Implementing efficient document storage solutions and adopting best print management practices can reduce the time and money spent on locating misplaced documents, saving costs in the long run.